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BLS Releases Initial 2016 Workplace Injuries and Illness Rates

On Thursday, November 9, 2017, the Bureau of Labor Statistics (BLS) released the initial report of the 2016 workplace injuries and illness rates, per a BLS.gov press release.  You can find these new rates on the BLS website at https://www.bls.gov/iif/oshsum.htm.

The SMCX developed a one-page handout to assist you calculate your site’s injury and illness rate and how to compare against these BLS industry averages, available for download at your convenience here: Calculating Incidence Rates_Feb2017

The BLS emblem is a federally registered trademark of the BLS, source: https://www.bls.gov/images/bls_emblem_2016.png

ISO 45001 Update: Final draft international standard (FDIS) to be published on Nov. 27

As posted on the ASSE website (http://www.asse.org/iso-45001-update-final-draft-to-be-published-nov-27/) on 10/27/2017:

“ISO will publish the final draft international standard (FDIS) of ISO 45001 on Nov. 27. This is the final draft of the highly anticipated international standard on occupational health and safety management systems. It will be reviewed and voted on by ISO PC-283 and ISO member countries.

It is expected that the standard will be approved with publication anticipated in the first half of 2018.”

For more information on ISO 45001, please visit the ISO 451001 website at https://www.iso.org/iso-45001-occupational-health-and-safety.html, or contact the SMCX.

OPNAV 5100/39T Electrical Mishap Investigation Form

OPNAV 5100/39T, Electrical Mishap Investigation Form is available for download and use. The intent of this form is “to collect information for shocks and electrical mishaps involving electrical energy, fires, and falls from contact from electrical current.”

Source:  Department of the Navy, Naval Forms Online website (https://navalforms.documentservices.dla.mil/)

The SMCX also posted a copy of this file for reference in the Resources box on the VPP Worksite Analysis page in the “Mishap Investigation” folder. You can also download a copy of the file here.

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Marine Corps Facility Achieves High Rank in Safety and Health—11/2 OSHA QuickTakes newsletter

The November 2, 2017 issue of the OSHA QuickTakes newsletter (https://www.osha.gov/quicktakes/) includes an article titled "Marine Corps Facility Achieves High Rank in Safety and Health" recognizing the site earning OSHA VPP Star Status.

OSHA conducted a VPP Star onsite evaluation at MCAF Quantico the week of June 5, 2017, finding no 90-day items, no discrepancies, and noting 4 areas of excellence, a rare achievement for any site.  OSHA Region III notified the site of their VPP award at the end of June 2017.

The SMCX supported MCAF Quantico in developing and maturing their now world-class safety management system (SMS) since 2014.

OSHA VPP Incentive Memo Updated

OSHA released a revised VPP policy memorandum in August 2017. OSHA emphasizes using incentive programs within a safety management system and using information, such as injury and illness data, to identify emerging trends. Please read the memorandum for more specific guidance on this topic here.

New SMCX VPP Informational Presentations

The DoD SMCX recently developed a series of informational PowerPoint® presentations covering a wide array of VPP topics.  “Introduction to OSHA VPP” is available using the blue button on the VPP “Supported SMSs” page at: https://www.smscx.org/pages/vpp.aspx.

You can find additional slide decks covering 24 other VPP-related topics on each of the four (4) VPP sub-element pages using the blue buttons on each page:

OSHA Top 10 Safety Violations 2017

In September, during the National Safety Council (NSC) Congress & Expo in Indianapolis, the Deputy Director of OSHA’s Directorate of Enforcement Programs announced a list of OSHA’s top 10 most cited standards for fiscal year (FY) 2017.

  1. Fall Protection – General Requirements (1926.501): 6,072 violations
  2. Hazard Communication (1910.1200): 4,176 violations
  3. Scaffolding (1926.451): 3,288 violations
  4. Respiratory Protection (1910.134): 3,097 violations
  5. Lockout/Tagout (1910.147): 2,877 violations
  6. Ladders (1926.1053): 2,241 violations
  7. Powered Industrial Trucks (1910.178): 2,162 violations
  8. Machine Guarding (1910.212): 1,933 violations
  9. Fall Protection – Training Requirements: 1,523 violations
  10. Electrical – Wiring Methods (1910.305): 1,405 violations

With the exception of some minor shuffling in order and one new addition, the list remains unchanged in comparison to the most cited standards for FY 2016.  The top five remained identical to the FY 2016 list, with “Fall Protection – General Requirements” again topping the list by a wide-margin, with 6,072 violations, and Hazard Communication coming in second with 4,176.  Scaffolding, Respiratory Protection, and Lockout/Tagout round out the top five.  The new addition, sitting at number 9 on the FY 2017 list, is Fall Protection – Training Requirements (1926.503), with 1,523 violations.

“One thing I’ve said before in the past on this is, this list doesn’t change too much from year to year.  These things are readily fixable,” says Mr. Patrick Kapust, Deputy Director of OSHA’s Directorate of Enforcement Programs.  “I encourage folks to use this list and look at your own workplace.”

Among these standards, some of the most common violations include:  failure to provide fall protection on low-slope roofs; lack of a hazard communication program and a respiratory protection program; lockout/tagout program inspections not completed; improper use of ladders; inadequate worker training and refresher training on powered industrial trucks; and, exposure to points of operation.  The DoD SMCX also identifies many of these violations during on-site assessments.

DoD SMCX Making an Impact in ASSE

Four (4) DoD SMCX personnel to serve in various positions with the American Society of Safety Engineers (ASSE) Public Sector Practice Specialty (PSPS) and Common Interest Groups (CIGs).

FY18 DoD SMCX Webinar Schedule - Coming Soon!

The DoD SMCX will release its full series of FY 2018 webinars soon. Please stay tuned for announcements!!

New SMCX VPP One Pagers

The DoD SMCX recently developed a series of informational one pagers covering a wide array of VPP topics. They are available for download on the “Links & Resources” page of the SMSCX.org website at: https://www.smscx.org/pages/resources.aspx

These one pagers cover areas such as:

  • Calculating Incidence Rates
  • Completing Annual Self Evaluation
  • Contractors Oversight Responsibilities
  • Developing a VPP Letter of Intent
  • SGEs in the DoD
  • SMART Goals and Objectives
  • Tips for Completing OSHA Form 300
  • and over 15 other subjects!

Please see this SMCX one pagers for details!

Webinar— Lockout/Tagout Interpretations & Discussion, 9/14/2017

On 9/14/2017 at 1:00 p.m. EDT, the SMCX will host the “Lockout/Tagout Interpretations & Discussion” webinar. This webinar summarizes the purpose of controlling hazardous energy (i.e., lockout/tagout (LOTO)), and describes situations in which the OSHA standard (29 CFR 1910.147) does or does not apply. The webinar lists the types of energy covered by the standard and discusses some of the regulatory requirements. In addition, the presentation reviews OSHA letters of interpretation related to specific LOTO questions, such as minor servicing, normal production operations, cord/plug exclusions, energy isolation devices, and energy control procedures.

This presentation will be beneficial to safety professionals, supervisors, maintenance personnel who perform lockout/tagout, and program/process managers where LOTO applies.

Please click 'Training/Webinars' to register for this webinar.

SMCX to present at 33rd Annual National VPPPA Safety & Health Conference, Safety+

The SMCX will present two briefings at the 33rd Annual National Voluntary Protection Programs Participants' Association, Inc. (VPPPA) Safety & Health Conference, now called Safety+, scheduled for August 29–September 1, 2017 at the Ernest N. Morial Convention Center in New Orleans, LA.

  • Role of the Safety Professional in SMS Implementation, Wednesday, August 30, 2017, 1:00–2:00 PM, meeting room 217.
  • Creating Goals that Drive Real Improvement, Friday, September 1, 2017, 9:45–10:45 AM, meeting room 209.

For more information on these workshop descriptions, visit: http://www.vpppa.org/national-symposium/symposium-workshops

Information regarding Safety+ is available on the VPPPA website at:  http://www.vpppa.org/national-symposium/national-symposium-information

The DoD SMCX is working with the Office of the Under Secretary of Defense for Personnel and Readiness (OUSD P&R), Personnel Risk and Resiliency and other Service/Agency to organize a series of DoD-only breakout sessions to take place in conjunction with the Safety+ National Symposium.

Image retrieved from the VPPPA at: http://www.vpppa.org/national-symposium

Three (3) New Army SOH Star Sites

On June 30, 2017, the Army recognized the following US Army Medical Command (MEDCOM) sites as Army Safety and Occupational Health (SOH) Star sites:

  • Public Health Activity Italy (PHA-I)
  • Keller Army Community Hospital

On July 14, 2017, the Army recognized the following as an Army SOH Star site:

  • West Point Dental Activity

A joint team of MEDCOM and SMCX personnel conducted on-site assessments at each of these sites in the spring of 2017, including the development of an evaluation worksheet detailing the thorough implementation of the Army Safety and Occupational Health Management System (ASOHMS) and an accompanying recommendation for Army SOH Star.  Following a review of the documentation and completion of a small number of 90-day items, Army leadership awarded the sites their official Army SOH Star site designation.

Webinar— How to Conduct an Ergonomics Job Task Analysis, 8/24/2017

On 8/24/2017 at 1:00 p.m. EDT, the SMCX will host the “How to Conduct an Ergonomics Job Task Analysis” webinar.  This webinar defines an ergonomic job task analysis and describes the importance of conducting these analyses in your workplace.  This webinar discusses steps to complete an ergonomic analysis, how to apply results of the analysis, identifying common ergonomic risk factors, and available tools and resources to help you analyze ergonomic hazards.

This presentation will be beneficial to all DoD military, civilian, and contracting personnel who have responsibilities related to safety and health risk assessments and ergonomic job task analyses. Personnel gaining the most benefit from this presentation may include:

  • Safety and health professionals
  • Collateral duty safety officers
  • Supervisors
  • Safety committee members

Please click 'Training/Webinars' to register for this webinar.

Mini-Webinar—Fatigue, 8/10/2017

On 8/10/2017 at 1:00 p.m. EDT, the SMCX will host the “Fatigue” mini-webinar. This webinar will provides an overview of the dangers associated with work related fatigue, solutions to help reduce fatigue at your workplace, and links to available tools and resources.

This presentation will be beneficial to all DoD military, civilian, and contracting personnel who want to gain an understanding of work related fatigue and prevent potential hazards or mishaps resulting from fatigued employees.

Please click 'Training/Webinars' to register for this webinar.

MCAF Quantico Becomes Latest DoD OSHA VPP Star Site

Marine Corps Air Facility (MCAF) Quantico, VA became the latest DoD Voluntary Protection Programs (VPP) Star site.  An Occupational Safety and Health Administration (OSHA) team completed MCAF Quantico’s on-site evaluation on June 8, 2017.  On June 29, 2017, OSHA Region III notified the site of their official approval as a VPP Star status effective June 29, 2017.

A team of SMCX personnel conducted an application readiness assessment at MCAF Quantico the week of February 27–March 3, 2017.  The site requested this assessment to evaluate their preparedness for the OSHA on-site evaluation.  The assessment included a thorough documentation review, facility walkthroughs, and over 50 formal interviews of site personnel.  At the conclusion of the visit, the SMCX team informed MCAF Quantico leadership of several items to address prior to OSHA coming on site to conduct their official VPP Star evaluation.

MCAF Quantico personnel worked tirelessly during the final three months of preparation for the OSHA visit, effectively implementing all of the SMCX recommendations.  The OSHA evaluation team commended MCAF Quantico’s exemplary preparation, noting zero (0) 90-days items, zero (0) discrepancies, and 4 areas of excellence.

Webinar—Hazard Analysis of Significant Changes, 7/20/2017

On 7/20/2017 at 1:00 p.m. EDT, the SMCX will host the “Hazard Analysis of Significant Changes” webinar. This webinar will describe the importance of conducting and documenting hazard analysis of significant changes as part of your overall management of change (MOC) process. The webinar will also provide considerations and documents to support the hazard analysis process and follow-up processes to promote continuous improvement.

This presentation will benefit to senior leaders, safety professionals, Voluntary Protection Programs (VPP) representatives, and others with planning and hazard analysis responsibilities for significant changes, including supervisors, facility managers, procurement specialists, industrial hygienists, contractors, and the fire department.

Please click 'Training/Webinars' to register for this webinar.

Changes to Respirable Silica Standard

The Occupational Safety and Health Administration (OSHA) has issued a final rule to limit employee exposure to respirable crystalline silica. This final rule affects the Construction and General Industry/Maritime industries. While the rule took effect in June 2016, OSHA delayed enforcement of the new requirements so they could put together educational materials.

Based on OSHA’s schedule, enforcement begins September 23, 2017 for the Construction industry and June 23, 2018 for General Industry and Maritime industries. 

To find additional information regarding this rule, visit OSHA. You can register for email updates or submit specific questions at this website. You can also find out more about crystalline silica at: https://www.osha.gov/dsg/topics/silicacrystalline/

Image retrieved from OSHA at: https://www.osha.gov/

Newest Army SOH Star Site

On June 22, 2017, the Army recognized the following US Army Medical Command (MEDCOM) site as an Army Safety and Occupational Health (SOH) Star site:

  • Brian Allgood Army Community Hospital (BAACH), Seoul, South Korea

A joint team of MEDCOM and SMCX personnel conducted an on-site assessment at BAACH June 5–7, 2017, including the development of an evaluation worksheet detailing the thorough implementation of the Army Safety and Occupational Health Management System (ASOHMS).  The assessment team recommended the site for Army SOH Star recognition at the conclusion of the assessment.  Following the site completing a brief list of 90-day items, Army leadership officially awarded the site their official Army SOH Star site designation, with a June 22, 2017 effective date.

Special Government Employees Join DoD SMCX VPP Assessments

Have you ever had the DoD SMCX come out and assess your safety management system?  Well, the Air Force is taking a new approach that has benefitted formally recognized OSHA VPP Star sites.

The Air Force Materiel Command (AFMC) works closely with the DoD SMCX to identify Special Government Employees (SGEs) to accompany the team on VPP assessments. An SGE is an employee that has experience working through the VPP Star implementation process. To become a SGE, you must:

  • Work at an active VPP-recognized Star site
  • Obtain management support to pursue the SGE process
  • Complete a SGE application
  • Attend OSHA Course 5450, SGE Training (free three-day course)
  • Commit to performing at least one (1) on-site VPP assessment each year with OSHA.

Having SGEs accompany the DoD SMCX on VPP assessments is a training development opportunity the AFMC is taking advantage of—these assessments help SGEs gain a better understanding of the VPP evaluation process through participating in the assessment and helping to put together the out-brief presentation and final assessment report. It’s also a development opportunity for the worksite evaluated too!  Many times, AFMC pairs SGEs with worksites performing similar work activities as they do on a day-to-day basis. This gives both the SGE and the evaluated worksite an opportunity to share best practices, strategies to overcome obstacles, and VPP implementation tips.

For additional information on SGEs, visit the DoD SMCX at: https://smscx.org/repository/onepagers/SMCX_OnePager_SGEs_in_the_DoD_Feb2017.pdf and OSHA at: https://www.osha.gov/dcsp/vpp/sge.html

The image shows an employee being sworn in as a new SGE. Image retrieved from OSHA at: https://www.osha.gov/dcsp/vpp/sge.html

Three (3) New Army SOH Star Sites

As of June 1, 2017, the Army recognized the following US Army Medical Command (MEDCOM) sites as Army Safety and Occupational Health (SOH) Star sites:

  • Public Health Command Europe Headquarters, Landstuhl, Germany
  • Pulaski Dental Clinic, Kaiserslautern, Germany
  • Kleber Dental Clinic, Kaiserslautern, Germany

A joint team of MEDCOM and SMCX personnel conducted on-site assessments at each sites in May 2017, including the development of an evaluation worksheet detailing the thorough implementation of the Army Safety and Occupational Health Management System (ASOHMS) and an accompanying recommendation for Army SOH Star.  Following a review of the documentation, Army leadership awarded the sites their official Army SOH Star site designation, with a June 1, 2017 effective date.

The DoD SMCX to Attend the ASSE's Safety 2017 Conference

The DoD SMCX plans to attend this year’s Safety 2017 Conference in Denver, CO.  DoD SMCX personnel will be involved in several activities during the week-long conference:

  • Attend the House of Delegates meeting on Monday
  • Moderate and attend education sessions
  • Participate in the joint Public Sector Practice Specialty and Military Branch advisory committee meeting
  • Represent the public sector practice specialty during the Council on Practices and Standards (CoPS) meeting
  • Volunteer in the ASSE Communities Lounge
  • Speak at the Navy breakout session

The DoD SMCX has several representatives actively volunteering for and supporting the ASSE, including Lori Schroth, Brandon Hody, and Chris Chaffin.  Look for them at the conference!  We hope to see you there!  Contact them at  schrothl@ctc.com, hodyb@ctc.com, and chaffinc@ctc.com.

For more information on the Safety 2017 program, visit:  https://safety.asse.org/program/program-schedule/

Image retrieved from the ASSE at:  http://www.safemap.com/en/wp-content/uploads/2016/11/ASSE-LOGO.jpg

SMCX Promotional Posters

The SMCX developed a series of promotional posters with details on Who We Are, What We Do, and a count of the nearly 100 sites the SMCX assisted in earning Star certifications.

You can view these posters at:

DoD SMS Star Site History

The Department of Defense (DoD) Safety Management Center of Excellence (SMCX), operated by Concurrent Technologies Corporation (CTC) since its inception in 2006, supports the Office of the Under Secretary of Defense for Personnel and Readiness, Personnel Risk Reduction (OUSD P&R, PRR) goal of helping as many DoD sites as possible achieve Safety Management System (SMS) recognition, such as Occupational Safety & Health Administration (OSHA) VPP Star.

These Star sites typically experience significant reductions in mishaps and lost time due to injuries, along with an improved safety culture.

As of May 31, 2017, 97 DoD sites had an active Star recognition. Click HERE to see a timeline of the first SMCX-supported Service and Agency sites to achieve SMS recognition milestones.

Webinar—Industrial Hygiene Role in a SMS, 6/15/2017

On 6/15/2017 at 1:00 p.m. EDT, the SMCX will host the “Industrial Hygiene Role in a SMS” webinar, to provide an overview of industrial hygiene (IH) and explains the importance of IH in establishing an effective safety management system (SMS). The webinar covers typical health hazards encountered in the workplace and methods to evaluate IH components within your SMS. In addition, the webinar discusses communicating IH information and ways to use the information to continually improve SMS processes.

This webinar will be beneficial to managers, supervisors, safety specialists, collateral duty safety officers (CDSOs), safety management system (SMS) points of contact, safety committee members, and contracting officer representatives (CORs).

Please click 'Training/Webinars' to register for this webinar.

SMCX presents “Stepping Up SMS Performance with Trend Analysis” at 25th Annual Joint Safety & Environmental Professional Development Symposium

On 4/26/2017, SMCX team members Brandon Hody, Paige Karlheim, & Dr. Lori Schroth presented “Stepping Up SMS Performance with Trend Analysis” at the 25th Annual Joint Safety and Environmental Professional Development Symposium.

This presentation defined trend analysis and leading safety performance indicators. It also focused on strategies and techniques to analyze your safety performance data, as well as using identified trends to guide your future safety management system performance. Personnel gaining the most benefit from this presentation include safety and health professionals, safety management system (SMS) representatives, safety and health committee members, business analysts, and anyone else involved in trending key safety performance indicators. This presentation provided an entry‐level overview to trend analysis for those wishing to use safety data to improve their safety management system performance.

SMCX presents “Improving SMS Performance through Baseline Hazard Analysis” at 25th Annual Joint Safety & Environmental Professional Development Symposium

On 4/26/2017, SMCX team members Brandon Hody, Paige Karlheim, & Dr. Lori Schroth presented “Improving SMS Performance through Baseline Hazard Analysis” at the 25th Annual Joint Safety and Environmental Professional Development Symposium.

This presentation discussed the importance of conducting baseline hazard analyses and explained the difference between a baseline analysis and other types of hazard analysis. It also focused on the steps to complete a baseline and using baseline findings to improve your overall SMS. Personnel gaining the most benefit from this presentation include safety and health professionals, safety management system (SMS) representatives, industrial hygienists, safety and health committee members, supervisors, and those responsible for conducting risk assessments, maintaining hazard analysis documentation, and enforcing the completion of assigned tasks. This presentation provided an entry‐level overview to baseline hazard analyses, so attendees do not need to have prior knowledge on the topic.

New SMSCX.org Frequently Asked Question (FAQ) page

The SMCX developed a new Frequently Asked Questions (FAQ) page to provide answers and guidance to many of the common questions asked by SMSCX.org users

You can find the FAQ page by clicking the "FAQ" menu tab above or by clicking HERE.

SMCX upgrades SMSCX.org website

On 5/10/2017, the SMCX upgraded the smscx.org website, providing an enhanced user experience and additional informational resources. Registered users received an email with instructions about resetting their password.

If you need assistance registering on the new website to sign up for the email distribution list or for signing up to attend future SMCX webinars, please contact the SMCX at smcx@ctc.com or (877) 292-2880.

Webinar—Safety Awards & Recognition Programs, 5/18/2017

On 5/18/2017 at 1:00 p.m. EDT, the SMCX will host the “Safety Awards & Recognition Programs” webinar, to provide guidance on the development and implementation of safety and health awards and recognition programs. The webinar discusses how to develop and implement an effective S&H awards and recognition program within your organization, even if you have minimal funding. The webinar also includes practices to promote your awards and recognition program, types of awards and recognition, ideas to successfully implement your program, and potential pitfalls commonly observed in awards and recognition programs.

This webinar will be beneficial to safety and health professionals, safety committee members, leaders, managers, and supervisors, as well as others with responsibilities in an awards and recognition program.