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SAFETY MANAGEMENT SYSTEM IMPLEMENTATION

A systematic approach to managing a safety and health program, going beyond safety and health regulatory requirements with an emphasis on continuous improvement of safety and health performance.

There is published guidance available supporting the implementation of an SMS across DoD:

Determine which SMS model your organization wants to implement (e.g., Occupational Safety and Health Administration (OSHA) Voluntary Protection Programs (VPP), American National Standards Institute (ANSI)/American Society of Safety Professional (ASSP) Z10.0, International Organization for Standardization (ISO) 45001, Service-specific SMS). Review the SMCX Case for an SMS slide deck and crosswalk to see differences between each SMS. When you start SMS implementation, you will want to analyze the gaps between the criteria for the SMS model you chose and your current safety and health program.

The answer is yes.

The DoD SMCX is a resource available to DoD Components. Our safety and occupational health professionals have experience with many of the nationally recognized SMSs. If you would like to inquire about nominating your site for inclusion, reach out to the SMCX at (877) 292-2880 or smcx@ctc.com.

SMCX TRAINING

Online, the SMCX offers free webinars and workshops, generally on a monthly basis. On site, the SMCX offers assessor courses, SMS implementation and sustainment courses, and compliance-related courses. If you are interested in having onsite training conducted at your organization, contact the SMCX at (877) 292-2880 or smcx@ctc.com, or your site’s SMCX Implementation Lead directly, to see if the SMCX supports your topic of interest.

You can register for any of our free online training here on our website. Simply log in or create a free account if you do not already have one. Choose the Registration tab in the header bar near the top of the page. Select the Webinar (or other online training) tab. Choose the training you want to attend, and then click the register button. You will receive an automatic email notification giving the specific details for the training course.
Unfortunately, SMCX training courses do not qualify for CEUs. The SMCX is familiar with the International Association for Continuing Education & Training (IACET) accreditation process. The SMCX has developed an action plan and is looking into the steps necessary to move in this direction; however, an anticipated timeline has not been established for if/when our courses may qualify.
Please contact your site's SMCX Implementation Lead directly or reach out to the SMCX at (877) 292-2880 or smcx@ctc.com to inquire about scheduling free, onsite training for your organization.

OSHA VPP

OSHA VPP is a national recognition of an effective safety and health management system for employers and workers in both private industry and federal agencies. Earning approval into the VPP Star program requires demonstration of an effective SMS following the OSHA VPP criteria, as well as maintaining injury and illness rates below national Bureau of Labor Statistics averages for your respective industry.

You can learn more about VPP at OSHA’s VPP/All About VPP website. We also provide a wealth of OSHA VPP information here on the DoD SMCX website on our OSHA VPP page.

If you are interested in pursuing OSHA VPP and need assistance, please contact your site’s SMCX Implementation Lead directly or reach out to the SMCX at (877) 292-2880 or smcx@ctc.com.

CSP 03-01-005 is a guide clarifying the policies and procedures for administering OSHA VPP.

You can find more details about each VPP sub-element on our website such as examples and clarifications on the VPP on-site worksheet items.

You can find the latest version of the CSP on OSHA’s VPP Policy and Guidance website.

The OSHA On-Site Report and Worksheet is the tool OSHA uses to conduct on-site VPP evaluations.

The first half of the document is a report, providing specific information about your organization, worksite hazards, and injury and illness rates.

The second half of the document is a worksheet, outlining each element and sub-element OSHA evaluates during their visit. Within the worksheet, several items are listed as minimum requirements (MRs). If your organization does not meet all MRs, you most likely will not receive any level of OSHA VPP recognition.

You can use this document as a self-evaluation tool to see if you meet all of OSHA’s expectations for OSHA VPP. While the worksheet is part of the CSP 03-01-005, visit the VPP Policy and Guidance page for the most current version.

The answer could be yes or no, depending on your organizational goals.

The annual self-evaluation is a great tool to use to self-evaluate the effectiveness of your SMS. If you are not an OSHA VPP Star site, you are encouraged to complete the annual self-evaluation at the end of each calendar year to help identify your strengths and weaknesses, devise a plan for moving forward, and promote continuous improvement.

You are required to complete at least one annual self-evaluation prior to submitting an OSHA VPP application. So, if you plan to submit your OSHA VPP application, be sure to complete at least one of these evaluations and include it with your OSHA VPP application.

If you are not looking to apply for formal OSHA VPP recognition, an annual self-evaluation is not required. However, it is still encouraged. Note: Your DoD Component may have another procedure to conduct an annual self-assessment of safety and occupational health program execution and effectiveness to meet the requirement of DoDI 6055.01.

Additional FAQs related to other SMSs coming soon.